6 November 2019
During our October and November 2019 Alliance Council meetings, we discussed a set of amendments to Alliance Bylaw 3 – describing how the Alliance Council can make formal statements.
Alliance Council has always had two types of statement that can be formally made:
- a Binding Resolution – which is sent for Alliance-wide consideration and vote
- an Opinion Statement – which is voted on by the Alliance Council
The Bylaw 3 amendment clarifies some of the language and intent for this – and also gives a clear outline of a process where the Alliance Council Executive can make a rapid Opinion Statement on behalf of the full Alliance Council. We have seen recently several cases where this would have been beneficial.
BYLAW 3. METHODS OF INTRODUCING TOPICS FOR A BINDING VOTE OR NON-BINDING OPINION STATEMENT
There are three types of statements that the Council may make: Binding Resolution, Binding Resolution for Alliance-wide Vote and Non-binding Opinion Statement. Alliance Members may propose resolutions or statements through an Alliance Council member.
3.1 Procedure for Proposing a Binding Resolution. The procedure for proposing a Binding Resolution is as follows:
a) Provide a copy of the proposed resolution or statement to the Executive Committee;
b) If approved by majority vote of the Executive Committee, best efforts shall be made to schedule the first reading of the proposed resolution or statement on the Council agenda within the next sixty (60) days;
c) At the meeting where the first reading takes place, the Council Member who presented the proposal shall read the proposal and a discussion on the matter shall take place;
d) At the next scheduled Council Meeting where quorum is present, a vote shall be taken on whether to pass the proposal.
3.2 Binding Resolution to be Proposed for Alliance-Wide Vote. To initiate an Alliance-wide vote on a binding resolution by the Alliance, the question must be approved for an Alliance-wide ballot by a two-thirds vote of Quorum. Prior to voting to put an issue to the Alliance, the Council shall invite the Club to attend a meeting and discuss the issue fully. After an affirmative vote to place a binding resolution on an Alliance-wide ballot, and with at least thirty (30) days prior notice, the question shall be considered by the entire Alliance during the next Alliance-wide voting period as established in the bylaws.
3.3 Non-Binding Opinion Statement by the Council. To pass an opinion statement by the Alliance Council, the question must be approved by a majority vote of Quorum. This may be done at any meeting of the Council where the Opinion Statement is proposed.
3.4 Non-Binding Opinion Statement by the Executive Committee on behalf of the Council. If a time sensitive issue arises that demands a Non-Binding Opinion Statement, the Executive Committee may, by majority vote, make such a statement. This may be done only after first conferring with the Council via electronic or telephonic means and providing an opportunity for input from the Council.
3.5 Council Votes on Matters Proposed by the Club. Notwithstanding the foregoing, the Club may request the Council make a statement on any issue that the Club sees fit; such a request does not require a sponsoring Council member or second. All requests from the Club shall receive consideration, discussion, and a vote by the Council or Executive Committee and the Club shall be entitled to send a Club representative to the Council meeting to speak on the issue during the discussion. The Club should make requests through the Alliance Council President and provide thirty days of notice for such matters.